Task Tracking
- Task RecordsKeep the assignee, deadline, replies, and attachments together
- Multiple AssigneesAssign a task to several people, each with their own deadline
- Completion ReviewAfter completion is reported, the creator confirms or returns it before the task closes
- Automatic Overdue MarkingManagers see overdue counts and the completion rate for the whole project on one page
- Model-Based Task CreationWith IPCS Smart BIM, create a task directly from a model element
Problems & solutions
Meeting assignments and group-chat photos end up scattered, and finding the assignee means digging through chat history
Assign an owner and a due date, then reply, upload attachments, and mark complete on the same page
Open a task to see its owner and progress, with replies and attachments kept together
The same person reports and confirms completion, so there is effectively no review and problems surface only at acceptance
A reported completion moves to pending confirmation. The creator confirms or returns it, and the task closes once confirmed
A second person checks every item and returns defects right away, so they don't linger until handover
Deadlines are scattered across spreadsheets and people's memory, so no one knows when something is late
A task past its estimated completion date is flagged overdue, and reports list completion rates and each person's overdue count
No manual tallying: managers see who to follow up with on a single page and can pull an overdue list
One item is worked by several crews who finish at different times, so it has to be split into separate tasks
Assign one task to several people, each with their own due date. Reassignments keep the full history
Review each crew's progress separately. Switching people needs no new task, and the context stays intact
A problem found on the model means retyping the location, floor, and drawing number when creating the task
With Smart BIM, click an element and the building, floor, and drawing number fill in automatically
Create a task the moment you spot an issue, with no retyping or typos, and the handler knows the building and floor right away
Features
One task, many people, separate deadlines
A single task can be assigned to several people, each with their own estimated completion date.
Completion needs review
Once completion is reported, the task moves to pending confirmation, and the creator confirms or returns it.
Reassign without a break
When staff change, reassign the task directly. The earlier history is fully preserved, so there's no need to create a new task.
Overdue flagged automatically
Tasks past their estimated completion date are flagged overdue and listed separately in lists and statistics.
List plus workspace
Pick a task on the left, then assign, reply, upload attachments, and mark it complete on the right, without switching pages.
Tracking list
Look up the tasks in the current project, filtered by status, type, tag, creator, date, and classification code.
Statistics reports
See totals for tasks in progress, pending confirmation, and overdue, plus the completion rate. View status distribution by type and department and each assignee's overdue count.
Export
Export query results to Excel or Word to plug into your existing reporting workflow.
Custom categories
Set up types and tags to match company practice. Tags can be renamed, merged, and cleaned up when unused.
Create tasks from the model
With IPCS Smart BIM, click an element to create a task directly. Issue number, building, floor, version, and drawing number fill in automatically.
vs. traditional methods
Assignments, reports, and returns all record the person and time, so nothing is lost in conversation
Only one latest version exists, and every change is recorded
Tasks link to model elements and schedule activities, so data isn't isolated
One task can go to multiple people with separate deadlines, and reassignment keeps the full history
Old records still show the names and departments of the time, even after staff changes
Who it's for
General contractors and project management firms
Watch task progress across multiple projects at once.
Supervision consultants and advisory firms
Defect correction needs a complete tracking record and review.
Owners' engineering management teams
See each project's progress and overdue statistics.
Teams already using BIM
Problems found on the model go straight into the management workflow.
Want to see how it fits your jobsite?
Tell us about your type of work and how you manage it, and our consulting team will set up a free 30-minute consultation.