Daily Construction Report
- On-Site Report EntryComplete reports on your phone or tablet and attach photos to each work item
- On-Site SignaturesRelevant staff sign by hand on site
- Official Report GenerationSubmitting assigns a number and generates the PDF; with templates enabled, the notification forms are generated too
- Automatic Data EntryEach site sets its own format; end-of-day meeting assignments and Gantt Chart planned progress are included automatically
Problems & solutions
Notes on paper or in Excel get retyped at the office, and every retype invites errors
Fill it out on a phone or tablet on site, with every cell saved automatically. Submit to assign a number and generate the PDF
What you fill in on site is the issued version, with no retyping, no cross-checking, and no extra copies
Each project uses its own daily report format, and a fixed-format system needs repeated changes
Each site sets up its own format, can keep multiple versions, and imports existing work items from Excel
No waiting on software changes: set up the format, import the work items, and start filling in
A daily report needs three or four signatures: printing, chasing signers, and scanning it back
Pull in a saved signature or sign by hand on a tablet or phone. Signatures print into the PDF, with personal and proxy signatures clearly distinguished
No printing, chasing, or scanning back, and both personal and proxy signatures are recorded
Photos are scattered across group chats and personal phones and can't be matched to a work item
Photos attach to work items, can carry captions, can be reordered, and drop into the PDF appendix automatically
No building a photo appendix afterward; supervision consultants and owners can open that day's report to verify
Site, reports, and presentations each calculate their own figures, which is hard to sort out in meetings
Today's and cumulative planned progress come from the Gantt Chart, and end-of-day meeting assignments are pulled in automatically
What you see on screen is what prints in the PDF, so there are no mismatched numbers to reconcile in meetings
Features
Custom format per site
Each project sets up its own header, body, footer, signature fields, and two-level work items, and can keep multiple formats.
Excel import of work items
Import your existing work item list directly. If the file format is wrong, the whole batch is rejected, so you never end up with a half import.
Auto-save as you enter
Fill it out on a phone or tablet, and each cell saves as soon as you finish editing it.
Simultaneous editing
See who's online and which cell each person is editing, so no one overwrites anyone else.
Numbered and issued as a PDF on submit
Drafts don't get a number; the number is assigned on submission. With templates enabled, the pre-work notification form, hazard notification form, and work permit safety checklist are generated at the same time.
Work item photos
Attach photos under a work item, add captions, and reorder them. They drop into the PDF's photo appendix automatically.
On-site signing
Pull in a signature saved under "My Account" (the signer enters their own IPCS password), or sign by hand on a tablet or phone. Signatures print into the PDF, and personal signatures are clearly distinguished from those collected on someone's behalf.
Assignments and planned progress pulled in
A new daily report automatically pulls in the assignments decided at the end-of-day meeting. Today's and cumulative planned progress come from the Gantt Chart.
Grace period and unlocking
For a short time after submission, you can edit directly. After that, unlocking requires a reason, and unlock records appear in the list.
Search and export
Combine multiple criteria to search (including attachment file names and classification codes), and export two kinds of Excel files: details and statistics.
vs. traditional methods
Filling in, signing, photos, and the PDF happen in one place, with no duplicate entry and just one version
Several people fill in at once, you can see who's editing which cell, and nothing gets overwritten
Each site customizes its format and notification form clauses, so taking on a new project needs no software changes
The approved construction period is fixed at creation, and signatures keep the name, department, and title as of that moment
Cumulative quantities that exceed the contract quantity are flagged in red, without blocking the save
Who it's for
Site managers and site engineers
Finish it on site before wrap-up, with no retyping back at the office.
Project managers
See progress, manpower on site, and assignment status.
Supervision consultants and QC
Photos, signatures, attachments, and records are all preserved.
Safety officers
Hazard notification forms and work permit safety checklists can be generated with the daily report, and their clauses can be adjusted per site.
Company management
Cross-site statistics and export, with no flipping through paper project by project.
Want to see how it fits your jobsite?
Tell us about your type of work and how you manage it, and our consulting team will set up a free 30-minute consultation.