Equipment Management
- Unified Equipment RecordsKeep the equipment list, required documents, certificate expiration dates, and QR codes in one record
- QR Task SelectionOne scan with a phone shows only the tasks allowed for that unit
- Certificate ExpirationThe list flags a certificate in red the moment it expires
- Document HistoryEach renewal creates a new entry, and auditors can retrieve old documents at any time
Problems & solutions
Excel, paper, and subcontractors each keep a record, and none match what's on site
Search by project, category, and number, and print QR code stickers in batches
The list, stickers, and on-site scans all agree, and unit counts and availability can be checked instantly
Equipment that requires certification stays in use after its certificate expires, with no one tracking it
Each submission records the certificate number and expiration date, and overdue ones are flagged red in the list as "Certificate expired"
No memorizing expiration dates; open the list and see which units have expired certificates
Subcontractors send document photos through messaging apps, and renewals overwrite the old files, leaving auditors unable to retrieve them
Required documents are listed by type, and each submission is saved as a new entry without overwriting old files
No digging through group chats; who submitted which document, and when, can all be checked
Parties disagree on whether a piece of equipment can perform a given task
Scanning the QR code lists only the allowed tasks, and picking one opens that task's screen
Every party works from the same setup, with no individual interpretation and fewer wrong task choices
Features
Equipment list
Search equipment by project, category, type, name, number, or serial number, and see status, brand, and model all at once.
Certificate expiration flags
As soon as the expiration date on the latest submitted certificate passes, the list flags the unit in red as "Certificate expired."
QR code sticker printing
Print stickers in batches from the filtered results, with adjustable size and number per row. For multiple units of the same model, print a matching number of stickers.
Categories and required documents
Equipment is sorted into categories, and each type defines its own required documents.
Equipment submissions
Record the custodian, certificate number, and certificate expiration date, upload the required documents by type, and see at a glance which one is missing.
Submission history
Every submission leaves an entry, a new submission never overwrites old files, and you can always check who submitted what and when.
Task matching
Define in advance which tasks each type of equipment can perform, and only the allowed ones appear on site.
Scan on site to pick a task
Scan the QR code on the equipment with a phone, choose the task for this job, and go straight to the matching task screen.
Project-based authorization
You see equipment only for projects you're assigned to; equipment from other projects stays out of view.
vs. traditional methods
Equipment, documents, stickers, and on-site scans share one set of data, so the list and stickers match
Documents are tied to the equipment, required items are listed by type, and missing ones are easy to spot
Scanning the QR code lists the allowed tasks for the equipment type and connects to the inspection workflow that follows
A renewal creates a new entry, and old documents and all past submission records are kept and traceable at any time
Who it's for
Owners and supervision consultants
Spot-check the equipment list and certificate status at any time.
Site managers and safety officers
Create records, print stickers, and set the required documents for each equipment type.
Equipment managers
Record the custodian, certificate number, and certificates, and upload new documents on renewal.
Field staff
Scan the equipment's QR code with a phone and choose the task for this job.
Want to see how it fits your jobsite?
Tell us about your type of work and how you manage it, and our consulting team will set up a free 30-minute consultation.